Privacy policy

This privacy policy ("Privacy Policy") governs the processing of your personal data as part of your use of our Website (the "Website") and the services associated with it (collectively referred to as the "Services"). This processing is carried out by ASSOCIATION BELGE DE CHIRURGIE ORALE ET MAXILLO_FACIALE TËTE ET COU / BELGISCHE VERENIGING VOOR HEELKUNDE VAN MOND-KAAK-AANGEZICHT EN HOOFD-HALS (from here on referred to as “ABCOMF*TC / BVMKA*HH”) as the data controller, with its registered office at Kroonlaan 20, 1050 Elsene - Brussels ("we", "us"), registered in the CBE under number BE0793.612.428, in accordance with applicable legislation on the protection of personal data.

By using our Website and/or our Services, you acknowledge that you have carefully read this Privacy Policy and that you unreservedly agree to it. We reserve the right to modify the Privacy Policy from time to time in our sole discretion. Any such changes will be communicated through the Website.

By clicking on the checkbox stating: "I have read and understood the Privacy Policy in full and agree to it without reservation. I consent to the processing of my personal data as set out in this Privacy Policy", you declare that you have indeed read and consented to this Privacy Policy. You declare that you understand the purposes for which your personal data will be processed. You also agree that your continued use shall be construed as continued consent. You may withdraw your consent at any time by sending an email to webmaster@omfs.be.

"Cookies" or similar technology can be used as part of the Website and/or the Services. Cookies are small text files placed on a device's hard drive containing certain information, sometimes including personal data. For more information regarding our use of cookies, please read our cookie policy.

Omfs.be cannot be held liable for direct or indirect damages resulting from the use of this website or of the information made available on or through the site, including, without limitation, any losses, work interruptions, damage to your programmes or other data on the computer system, or damage to persons.

This Privacy Policy was last updated on 16/10/2023.

When you use the Website and/or Services, we process personal data relating to you. Such personal data include:

When: To contact us
Which: Identification data you have provided to us via the contact form
Duration: Until a written request is received to be removed from our dataset
Why (purpose)? Processing request
Legal basis: Permission

When? To become a member
Which: Identification data you have provided to us via the registration form
Why (purpose): To have an overview of contact details from our members and for legal purposes to identify our members as stated by bylaws
Legal basis: Permission, Legitimate interest

In principle, we obtain the personal data mentioned above directly from you. However, if you choose to register through a social media account (e.g. Facebook or Google Plus), these data are collected through your social media profileWe do not forward any of the personal data you provide through the Website to social media providers unless you consent. In addition to the above purposes, we may also process your personal data:

1. To provide you with the information on products and services you request in a personalised and efficient manner, whether through the Website, email, telephone or social media channels.
2. To process your personal data so that we can provide you with the correct service provision.
3. For direct marketing purposes, i.e. to provide you with targeted communications, promotions, offers and other advertisements that we or our selected partners would like to make available to you . For this, we will ask for your prior consent.
4. To perform statistical analysis to improve our Website and/or Services, or to develop new products or services.
5. To provide to a financial institution or payment service provider, to enable your financial institution and the payment service provider to fulfil their legal obligations.
6. To transfer to the police or judicial authorities as evidence of possible crimes or if there is reasonable suspicion of an unlawful act or crime committed by you through your registration with or use of the Website or the Services.
7. In the context of a possible merger with, acquisition of/by or demerger by a third party, even if that third party is located outside the EEA.

If and when your registration on the Website or use of the Website or Services may be considered (a) a violation of the terms and conditions or the intellectual property rights or any other right of a third party, (b) a threat to the security or integrity of the Services, (c) a threat to the Website or Services or our or our subcontractors' systems from viruses, Trojan horses, spyware, malware, or any other form of malicious code, or (d) in any way illegal or unlawful, discriminatory or offensive, we may process your data in the interests of ourselves, our partners or third parties.

We will not transmit your personal data in an identifiable manner to third parties if this is not required to provide the Services, without your express consent.

We can engage external processors to provide you with a Website that is as good as possible. 

We ensure that third-party processors may only process your personal data in our name and pursuant to our written instructions.We may transfer anonymised and/or aggregated data to other organisations that can use this data to improve products and services and to organise the marketing, presentation and sale of products and services in a tailored way.

We personally and our third party processors will only process your identifiable personal data in the EEA.

We may transfer your anonymised and/or aggregated data to organisations outside the EEA. If such a transfer occurs, we will ensure that appropriate safeguards are in place to guarantee the security and integrity of your personal data, and that any rights you may have with respect to personal data under applicable mandatory law are guaranteed.

If there is a transfer of your personal data and/or anonymised and/or aggregated data, the following legal protection mechanism will be put in place:

Which service? Mailchimp
Country outside the EEA: United States
Legal transfer mechanism: Model clauses

We will use our best efforts to process only those personal data that are necessary to achieve the purposes set out in this Privacy Policy. We will process your personal data in a lawful, fair and transparent manner. We will do our utmost to keep the personal data accurate and up-to-date.

Your personal data will only be processed as long as necessary to fulfil the purposes set out in this Privacy Policy or until you withdraw your consent to its processing. Please note that withdrawal of consent may mean that you are no longer able to use all or parts of the Website and/or Services. If you have registered with our Website, we will delete your personal data when you delete your profile, unless a legal or regulatory obligation or a court or administrative order would prevent us from doing so.

We will take appropriate technical and organisational measures to keep your personal data secure against unauthorised access or theft and against accidental loss, manipulation or destruction. This is in accordance with the Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data and the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (i.e. the General Data Protection Regulation (GDPR) or 'GDPR'. Access by our staff or staff of our external processors is only possible on a need-to-know basis and is subject to strict confidentiality obligations.

You have the right to request access to all personal data that we process about you. However, requests that are clearly submitted with a view to causing us inconvenience or damage will not be dealt with.

You have the right to request that any personal data about you that is incorrect or inaccurate be corrected free of charge. If you have registered on our Website, you can correct much of this data yourself through your profile. If such a request is made, you must also include with it evidence that the personal data for which correction is requested is incorrect.

You have the right to withdraw your previously given consent to the processing of your personal data. You can withdraw your consent at any time by sending an e-mail to webmaster@omfs.be.

You have the right to request that personal data relating to you be deleted if it is no longer necessary in view of the purposes set out in this Privacy Policy or if you withdraw your consent to its processing. However, you should note that a deletion request will be assessed by us in the light of legal or regulatory obligations or administrative or judicial orders which may prevent us from deleting the personal data in question.

In lieu of deletion, you may also request that we restrict the processing of your personal data if (a) you dispute the accuracy of that data, (b) the processing is unlawful or (c) the data is no longer necessary for the stated purposes, but you need it to defend yourself in legal proceedings.

You have the right to oppose the processing of personal data if you can demonstrate that there are serious and legitimate reasons relating to special circumstances that justify such an opposition. However, if the intended processing is classified as direct marketing, you have the right to object to such processing free of charge and without justification.

If your personal data is processed on the basis of consent or on the basis of a contract and the processing is carried out by automated means, you have the right to receive the personal data you have provided to us in a structured, commonly used and machine-readable format and, if technically possible, you have the right to transfer this data directly to another service provider. The technical feasibility of this is exclusively assessed by us.

If you wish to make a request to exercise one or more of the above rights, please send an e-mail to webmaster@omfs.be. This request must clearly state which right you wish to exercise and why. It must also be dated and signed, and be accompanied by a digitally scanned copy of your valid identity card proving your identity. We will immediately inform you of the receipt of such a request. If the request proves to be well-founded, we will comply with it as soon as reasonably possible and no later than thirty (30) days after receipt of the request.

If, in exercising your rights or processing your access requests, we find that they are manifestly made with the intention of causing inconvenience or damage to us, we reserve the right not to process them. If you contact us to exercise your rights, we will respond within one month. Exceptionally, this may take longer, but in that case we will inform you within one month as to why this will take longer. Whether or not you can exercise your rights depends on the processing and the legal basis for processing.

If you have a complaint about the processing of your personal data by us, you can always contact us via the e-mail address webmaster@omfs.be. If you are still dissatisfied with our response, you are free to lodge a complaint with the competent data protection authority. For more information, please visit https://www.gegevensbeschermingsautoriteit.be/burger.

Intellectual property rights: You have the right to consult, download and reproduce the information on this site for personal use, provided you mention the source, in accordance with the provisions of the law of 30 June 1994 on copyright and related rights. The reproduction or use of multimedia information (sound, images, software, etc.). always requires prior authorisation. About the reproduction of the information, please contact the Regulator using the contact form. If you infringe the intellectual rights or other rights of omfs.be or third parties and do not comply with the conditions set out above, you commit yourself to compensate and indemnify omfs.be or third parties and  against any claims or demands claimed as a result of the infringement.